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Document Control Software Benefits Most companies will want to purchase a document control software package because it speeds up the maintenance of a quality management system. What they are in fact looking for is something that will make it less costly to maintain formal (e.g. ISO 9000) standards. They will also be looking for an improvement in the important security aspects that ensure that only the latest version is promptly available for viewing and that only approved viewers have access to key documentation.
Reduced Administration Costs
- General reduction of administrative time and overhead which means greater efficiency and hence lower costs.
- Eliminating the paper trail of manual systems reduces the amount of supplies required to maintain your documents i.e. less paper, copying, mailing etc…
- Archiving costs are eliminated.
- Eliminating document distribution logjams saves time and translates directly to cost efficiencies.
More Efficient Operations
- IsoTracker makes it quicker to locate information. No more frustration inherent in finding a paper document. You don’t have to search across your network files as our search facility means that every document held in a folder that a user has access to is only a quick search way.
- Distributing paper copies of documents is not only costly, it is also slow. Circulating papers around a company can take days and within that delay different people could be working with different procedures. IsoTracker ensures that all users are always viewing the latest version of an approved document. It helps you avoid costly mistakes.
- Greater responsiveness makes it easy to introduce new employees to the system and make them productive earlier. This will result in significant improvements in individual productivity.
Security
- IsoTracker has several layers of security starting from the login sequences to access rights to the folders holding the documents. This means that only known and approved users will be able to, first, access the system and then, second, view what may be proprietary documentation that are held in the folders. Users without access to a folder will not be able to view the documents held in that folder.
- The controls applied to the use of passwords such as system lock-out if the wrong password is consistently used and the restrictions on duplication of ID/password combinations means the risks of unauthorised users entering the system are massively reduced.
IsoTracker restricts access to the native documents. This means that only approved users may make changes to the documents. Easier to monitor and maintain security with isoTracker than with a paper based system or another electronic system.
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Downloads Document Control information sheet
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Downloads