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Document Control

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Web-based Solution
Document Control
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Scalability:
  • Internet application, which is entirely scalable from a small department to a global organisation.
  • Can handle many thousands of documents.
  • Documents can be viewed, approved and published from anywhere in the world and at any time.

Standards and Compliance Management:
  • Information for Quality Management Systems (ISO 9000), Health & Safety, and Environmental Management (ISO 14000) is supported and controlled.
  • Also appropriate for any Standards and Compliance Management system where controlling documentation change and availability is key.
  • Any type of document can be held and accessed such as procedures, work instructions, spreadsheets, drawings, forms, etc.

 Ease of Use:
  • Any type of document or content that is accessible with a Web Browser can be opened and read. These include Microsoft Office applications, Adobe Acrobat PDF, HTML pages, .jpg, .mpeg and more.
  • Works with your existing applications used to create and edit documents.
  • No need to retype documents. Simply Import single or multiple documents into our secure server using our import mechanism.
  • Documents are viewed or edited using standard Windows applications : Word processors, Flowcharting software, Project planning and many others.

Functionality:
  • On-line creation, review, approval and publishing of documents.
  • Quick and easy document retrieval through the use of folders.
  • Automatic distribution and notification of published documents.
  • On-line context sensitive help.

Workflow:
  • Strict document control cycle. New versions can only be generated as a result of approval of the changes by relevant parties.
  • Document history is automatically updated as information is provided and the document is approved. The document history is available at the click of a button.
  • Documents can also be simply reviewed and approvers can enter comments to the author and other approvers.
  • Caters for changes in staff structure or responsibilities with quick issue of all documents relevant to their group.
  • Check in/Check out features allow for documents to be edited by their authors while maintaining their original properties and approval details.
  • Replaced documents are automatically archived.

Security and Control: 
  • Documents are stored in a remote server and can only be accessed for modification by users who have authoring rights.
  • Document access is strictly controlled. Staffs who are not isoTracker users will not be able to access the system nor the documents held within the system.
  • Users are only able to access documents for which they are authorised and which have been approved for viewing.

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